October Count

Overview

The Student October (Pupil Enrollment) collection contains student enrollment information as of the pupil enrollment count date. This information is used to determine the school demographics, number of students in instructional programs, free and reduced lunch counts, and distribution of School Finances across the state.  

SIS Setup & Training / Data Entry

PowerSchool CO State Reporting Online Documentation
17-18 PowerSchool Attendance Enrollment Schedule Reports
17-18 Infinite Campus Attendance Enrollment Schedule Reports
Infinite Campus Gifted and Talented Instructions
PS Instructions on Finding New SD Fields 17-18
IC Instructions on Finding New SD Fields 17-18

EL Resources
   English Learner Coding Scenarios
     CDE Language Instructional Program Options (LIP descriptions)         
    16-17 CSI EL Redesignation Training [recording] [slides]      

FRL Resources
    
General FRL information
    Infinite Campus Importing Meal Status
    Infinite Campus Assigning Access to Meal Status
    PowerSchool Quick Import Instructions
    PowerSchool Page Level Security for FRL Status

CSI Training

17-18 October Count Submission Training Webinar [Recording] [Slides]
Clarifications to Questions Asked During Training [PDF]

Deadlines

8//24/2017 Initial File Submissions Due
9/1/2017 Deadline to Request FRL Variance Waiver
9/1/2017 Deadline to Request Alternative Count Date
9/30/2017 Deadline to Submit Homeless Forms (McKinneyVento)
[10/2/2017 Official October Count Date]--Also PK Count Date
10/3/2017 Level 1 Errors Cleared
10/6/2017 Home Based Education Form Due 
10/24/2017 Level 2 Errors Cleared
11/2/2017* CSI expects to provide first Summary Reports to Schools
11/7/2017** Deadline to Submit Signed Certifications

*Dependent upon all schools clearing errors by specified deadlines
**Any requests for changes must be received by CSI on 11/6/2017

File Layout and Definition Documents

2017-2018 Student Demographic File Layout and Definition document
2017-2018 Student School Association File Layout and Definition document 
2017-2018 Title I File Layout and Definition document

Business Rules (troubleshooting errors)

2017-2018 Business Rules with CSI Troubleshooting Notes
The Google spreadsheet has a tab for troubleshooting Student Demographic (Level 1) Errors, Student School Association (Level 1) Errors, and October Count (Level 2) Errors.

Audit

17-18 October Count Audit Training Webinar [Recording][Slides]

CDE 17-18 Audit Resource Guide
CDE 17-18 At-Risk Audit Resource Guide 
CDE District Calendar Guidance: Min Days and Min Instructional Hours
2017-2018 October Count Audit Supporting Document Checklist

Additional Resources

2017-2018 Home Based Education Form
2017-2018 October Count Data Verification Strategies Checklist
Searching for Students Who Do Not Meet Full-Time Funding Criteria
CSI Military Connected Form Template


Pupil Membership

CSI Running Pupil Membership Counts By Grade