December Count

Overview

The Special Education December Count collection is an annual count of Eligible Students Under Part B of the Individuals with Disabilities Education Act (IDEA) as of December 1st used to generate federal funding to provide specialized student services. Special Education December Staff Data is also required to obtain actual data on special education staff employed by administrative units on December 1st of each year so that appropriate licensure and endorsement of staff can be verified; and reports can be made to the State Legislature, Federal government, local administrative units, and the public.

Training

17-18 December Count Submissions Training
New December Count Data Contacts – 17 minutes [webinar] [slides]
Returning December Count Data Contacts – 12 minutes [webinar] [slides]

Deadlines

10/26/2017 Initial File Submission Due
11/17/2017 Level 1 Errors Cleared (or before you go on Thanksgiving break, whichever comes first)
12/01/2017 Official December Count Date
12/18/2017 Level 2 Errors Cleared (or before you go on winter/holiday break, whichever comes first)
01/16/2018 Deadline to Submit Signed Certifications

File Layout and Definition Documents

2017-2018 Special Education Child File Layout - CSI Additions (last updated 9/19/17)
2017-2018 Special Education Participation File Layout - CSI Additions (last updated 9/19/17)

Business Rules (troubleshooting errors)

2017-2018 Business Rules with CSI Troubleshooting Notes (The Google spreadsheet has a tab for troubleshooting Child (Level 1) Errors, Participation (Level 1) Errors, Staff (Level 2) Errors, and Student (Level 2) Errors.)

Additional Resources

17-18 Steps for Completing the December Count Data Collection
2017-2018 December Count Data Verification Strategies Checklist

Alpine Achievement Resources

1. Steps for Using Alpine Achievement to Extract the Child and Participation files 17-18 version [pdf] (last updated 10/25/2017) [webinar]
2. Fields in Alpine that Extract into the Child and Participation files [pdf]
3. Customizing Measures And Plans - BASIC [pdf]
4. Alpine December Count Webinar #1 [pdf]
[permissions, tool setup and overview, extracting Child & Participation Files]
Right click the video and select Low Quality if the video does not load
 3. Alpine December Count Webinar #2 [pdf]
[using the tool to clear errors]
​Right click the video and select Low Quality if the video does not load