Data Security

Securely Sharing Data
Please do not send personally identifiable information (PII) via email. This includes name, SSN, address, birthdate, and gender. Email is not a secure channel and a person’s privacy and data security could be compromised. Therefore, email cannot be used to transfer files containing personally identifiable information of educators or students.  

​FileZilla Secure File Share
FileZilla is an open source FTP client that CSI uses for securely sending and receiving information with its schools. CSI asks that all sensitive information (including files with student level information) be shared with CSI staff through FileZilla. CSI staff designates the school contacts needing access to one or more secure folders within FileZilla. School staff must download the free FileZilla software and then use their account information to log on to send and receive information securely.

Instructions for Downloading and Using FileZilla

The Family Educational Rights and Privacy Act (FERPA), a federal law administered by the Department (20 U.S.C. § 1232g; 34 CFR Part 99), affords parents and students certain rights with respect to education records, such as the right to consent to the disclosure of personally identifiable information (PII) from the education records. FERPA requires schools to provide:
  -annual notification to parents and eligible students of their rights under FERPA     
  -public notice to parents and eligible students of any policy that discloses directory information

For more details regarding FERPA, please visit CDE's Data Privacy and Security page: