Data Security

Securely Sharing Data
Please do not send personally identifiable information (PII) via email. This includes name, SSN, address, birthdate, and gender. Email is not a secure channel and a person’s privacy and data security could be compromised. Therefore, email cannot be used to transfer files containing personally identifiable information of educators or students.  

Syncplicity Secure File Share
Beginning in school year 17-18, CSI will switch from FileZilla to Syncplicity to securely share and receive information with CSI schools. Syncplicity should be used when sending personally identifiable information as email and fax are not secure options. The following link provides information to CSI schools on how to set up an account as well as how to download and upload files.
Syncplicity Instructions for CSI Schools

FERPA
The Family Educational Rights and Privacy Act (FERPA), a federal law administered by the Department (20 U.S.C. § 1232g; 34 CFR Part 99), affords parents and students certain rights with respect to education records, such as the right to consent to the disclosure of personally identifiable information (PII) from the education records. FERPA requires schools to provide:
  -annual notification to parents and eligible students of their rights under FERPA     
  -public notice to parents and eligible students of any policy that discloses directory information

For more details regarding FERPA, please visit CDE's Data Privacy and Security page: www.cde.state.co.us/dataprivacyandsecurity/guidance